Tips for working with your AudioVisual Vendor

Planning an event demands attention to many factors. When the outcome is success or trauma for you and your client, it is important to generate a detailed roadmap around hidden obstacles.

Understanding what you can (and can’t) control should help your emotional state and problem solving on game day. The Event Media Tech Sales Team was tasked with providing some of the most useful pieces of information to gather before any show. Armed with this knowledge, your confidence should sell itself!


Some do’s and don’ts of working with YOUR AudioVisual Vendor

  • Do work with your provider in terms of goals instead of in terms of equipment. A competent AV partner should be able to take your goals and provide a solution.
  • Do share budgeting info. Armed with a design and a budget, a proper AV designer should be able to create the solution, or articulate why the budget is off.
  • Do ask for recommendations or past photos of work. Ask how many times they have executed a similar design to yours.
  • Do feel free to connect the AV vendor with some of your other vendors. If you feel like you are not comfortable doing this, find an AV vendor that you can trust with this info.
  • Do provide as much day of timeline info as possible. And in turn, the AV vendor should be able to provide you with their in depth timeline as well.
  • Do have fun! Behind the live event business is a vibrant culture of passionate people to enjoy your time with.


  • Don’t be afraid to ask if certain equipment is needed, or what it is used for. An honest AV vendor should be able to clearly explain their design and every piece of tech in it.
  • Don’t ask the vendor to perform a task they are not suited to perform. Rigging, for example, can be expensive, but should only be performed by qualified individuals.
  • Don’t wait too long to share any content with the AV provider. They need time to test it with the system, and implement any changes to graphics.
  • Don’t hesitate to ask for line item pricing.  You should be able to pick and choose the right equipment for the right price.

Thanks for reading!

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EventMediaTech State of the Union Address

It has been an extraordinary start to 2018 and it’s about time we brought our loyal listeners up-to-speed! We have undertaken huge projects to fortify our strength at home and expand our borders abroad to offer industry leading service to more customers. Let’s take a look at how we plan to continue the campaign!

“The ballroom is ahead on the left”

Projects at home

  • One thing that had to improve was a peaceful place for Accounting to call their own! This project is going to help the atmosphere and efficiency of the department.

“Work in progress, thanks Tim!”

  • Over the last 6 months we have been preparing the DC Production office to accept clients and guests in a comfortable and modern space. This is the fantastic result!

“Cool blue!”

  • Videos! We are extremely excited to showcase some of our industry leading technicians, in-house team members and projects in short promotional videos available below!

Technical Staffing Video

Event Services Video


Projects abroad

  • Upper management has been busy traveling to new markets, discussing strategies with top clients to strengthen our relationships and discuss plans for the future!

“The boys in Chicago”



  • The grand opening of our Florida Staffing branch! We were very lucky to secure a central and physical location in Orlando, FL. Able and ready to serve the entirety of the state!

“Not a bad view of downtown Orlando!”


  • Finally, just enjoying a new city! We had a chance to make some friends and visit an Orlando Magic game.

“Nose bleeds we know”


Thanks for catching up on the developments at Event & Media Technologies. We are always looking for your feedback and any comments to help improve the experience of our services! Get in touch with a branch today at Contact us.



Andrew Abell – Featured Technician!

Congratulations to our Featured Tech, Andrew Abell! Andrew has been a very busy man during the winter months, taking 4 of our lead video T.A.P (Tech Advancement Program) sessions:
-GFX/image processing
-Video recording
-Introduction to our new AK-HC3800 Camera rig!
 Andrew’s thirst for knowledge is paired with a keen sense for customer service, allowing him to quickly become a popular technician throughout the DMV. Video has always been his strong-suit but Andrew is well-versed in the lighting and audio realms as well. He continues to sign up for all the TAP Sessions we have to offer, and we couldn’t be happier with his growth!
 “Camera Shading”
If you are interested in expanding your skill-set through our FREE T.A.P. Sessions, please visit our Technician Portal and contact us with the tag line: TAP Training and express what fields you’re looking to improve in. 2018 is gearing up to be a busy year and we’re excited to get going!

Wishing you all prosperity in the New Year!

EventMediaTech’s hat must be tipped.  The entirety of our staff, technicians, vendors and family made 2017 an incredible year of growth and prosperity. As we all face the start of our own resolutions, Eventmediatech will set new challenges and hold itself to ever higher standards. Upon some internal reflection, we have come up with a few to get us started!

  • We will do our part to make sure the DMV always remains a successful market for the AudioVisual Industry via our business integrity and industry training.
  • We will listen, harder than ever, to our technicians and clients to find inspiration for improvements.
  • We will train and promote from within, establishing career relationships with our Technicians.
  • We will look out and care for each other, with an understanding that it is our duty to protect and support our Technicians.
  • We will cut back on beer and carbs! (At least until Friday)

We also quickly wanted to say thanks to everyone that made it out for this year’s holiday party!  (9’X16′) Super Nintendo Mario Tennis was equal parts epic and damaging to our vision.

Also I am not against shamelessly plugging pictures of my cute kid for likes. That is all, thanks everyone!



Support for ACTSPWC @ Water’s End Brewery

On this cheerful mid-holiday Sunday, local artists and beer enthusiasts alike gathered at Woodbridge, VA local brewery, Water’s End. The amazing (and thirsty) crowd generously participated in give-aways, raffles and substantial cash donations, all made in support of the ambitious Action in Community Through Service Charity Foundation.  Event & Media Technologies was humbled to offer sponsorship towards local issues concerning housing, emergency assistance, sexual assault, domestic violence and suicide prevention. We can all continue to back this pivitol foundation by visiting and donating to ACTSPWC.ORG

None of this of course, would have been possible without the compassion of one local man, Travis Morton! As a well known audiovisual technician, Travis needs no introduction.  As an emerging art and social issue spokesman, this is just the start!  We applaud his community service and agree locally distilled beer and art will always draw a crowd!


Advanced TAP Classes in Session!


Winter TAP (Tech Advancement Program) sessions have started, and the team jumped right in with an advanced Projection class! These classes are designed to propel eager-to-learn technicians forward into greater roles of responsibility and knowledge. Today’s (8) hour course covered everything from Max Resolution & Refresh Rate to Converging and Blending.  With hands on learning employing use of Eventmediatech’s  Barco RLM-W14’s and real-world scenarios, we take a practical and fun approach to learning projection. Check out the video below!

Edge Blending!

Remember, these classes are held FREE OF CHARGE! With lunch provided! The reason? We know that by bringing techs up, we all benefit. We encourage those who posses a solid foundation in one or more fields to Contact Us and request a spot on our exclusive training courses. Due to the high volume of inquires already, we will be steadily hosting classes ranging from Audio Theory & Digital Consoles to Lighting Control & Programming throughout the Winter and into the spring.

Rounding out the year with serious fun @ EventMediaTech!

With the year slowing down and empty plates happily awaiting piles of turkey & stuffing, we decided it was time to give thanks. A big thanks… to our amazing team! Under great pressure, they pulled off some of the sharpest events with positively and fineness. Anyone in this industry can relate to the on-site, unforeseen challenges of event production. However, what they could control (positivity, focus, and a determination to get the job done right) made sure this was the best year yet at EventMediaTech! Take a moment to check out some of the snapshots of the past few weeks and get in touch with us @ EventMediaTech or leave a comment on our Facebook. Special mention to our front office, Jonah Joffe, Taylor Kimball and all the warehouse assistants and drivers who made the wheels turn! We would also be remiss if we also did not thank our lead Technical Director JP Melville and the team he helped assemble of rockstars! Happy Holidays and thank you again from EventMediaTech!



Eventmediatech recognized in Bizbash article!

Event & Media Technologies is proud to have been credited as the AudioVisual Production partner for the Smithsonian’s National Zoo and Conservation Biology Institute’s “Monkey Business Gala” by Bizbash.

In Bizbash’s article Rayna Katz describes the uniquely charming gala and its cause, raising awareness and the organization’s science and conservation programs. As a first-time event, it was critical that a high precedent be set for future galas. We made sure to place our best as the TD for this one, and the best crew (haha)


The National Portrait Gallery was selected as the hosting venue, perhaps for its characteristic see-through ceiling and floral background.  It can however present some interesting challenges for audiovisual design and our engineers were excited for the challenge! For example, as with most large event spaces, audio engineers know it can be a balance between volume and clarity. The solution was to create audio “zones” to make sure the message was delivered clearly.

Between the 400+ guests, Harrison Ford, Betty White and Flemish giant rabbits, almost 1 Million dollars in charitable donations were raised! How can we help with your next event? Contact us today!



Night of swing @ Ritz DC!

The Duke Ellington Orchestra is known for its 15 piece, captivating performance.  This year was no exception.

The annual DC appearance was held at the Ritz Carlton and all the sound elements of a music venue needed to fit into a ballroom!  The orchestra is comprised of trumpets, saxes, flutes, trombones, piano and drums, 8 separate monitor mixes and wireless vocal performances. All of which presented a great challenge to our sales and audio engineer teams.  However, with above and beyond pre-production strategies, Eventmediatech was able to provide the level of sound reinforcement this award-winning orchestra requires.

While audio was on mission critical,  we won’t forget our video and lighting teams that provided IMAG, a stage wash and awesome dance floor lighting!

To any interested, you can purchase tickets @ Duke Ellington Band. Help support a music group sustaining the musical discography of a 12 time, grammy winning historical figure. Duke Ellington!




Eventmediatech storefront gets a facelift!

The new storefront design was a welcome improvement as part of this year’s renovations. It’s really starting to feel like home! We wanted to make sure the departments (Technical Staffing, Production & Rental, Business Admin and Accounting) each had an office to conduct business in and common areas to work together! Message us to stop by, meet each of the department heads and get more involved.

We know the fall rush is upon us, does your upcoming event require Technical Staffing or Equipment Rental? The departments are open for consultation!

Thanks to everyone in the Event & Media Tech family!